Your Essential Guide to the Landlord Gas Safety Record: What it should Contain

As a landlord, you have a specific set of responsibilities to your tenants, particularly regarding gas safety and maintenance. You will need to have your gas appliances checked on a regular basis, and you should have these checks carried out only by an engineer who is qualified and registered with Gas Safe.

But it doesn’t end there. As a landlord, you are also required to give your tenants a copy of the Landlord Gas Safety Record within 28 days after a check is carried out. If you are a landlord for a bed and breakfast, hotel, or another kind of accommodation which lets rooms for less than 28 days, your Landlord Gas Safety Record should then be displayed in your location, so your tenants can easily notice it. There’s more to it as well. Here’s your essential guide to the Landlord Gas Safety Record: what it should contain.


The Landlord Gas Safety Record: what it should contain

The engineer provides the Landlord Gas Safety Record to the landlord once they have carried out work on the property. As a landlord, once you receive this record, you are obligated by law to provide your tenants with a copy of it. You are also required to provide new tenants with a copy of this record as soon as they move in. If you are operating a bed and breakfast, hotel, or accommodations where tenancy can be less than 28 days, you are required to post a copy of the record in a prominent place in your property.

But at a minimum, your Landlord Gas Safety Record should contain the following:

  • The description as well as the location of every gas appliance or flue which the engineer has checked.
  • The name as well as the registration number of the engineer who performed the check, and this should include their signature as well.
  • The date when the engineer performed the check or inspection.
  • The physical address of your property where you have installed the flue or gas appliance.
  • Your name as well as address as a landlord, or the name and address of your agent.
  • Details on any defect regarding safety which the engineer has detected, and what actions were done to address or fix it.
  • A confirmation of the outcome of the results of the safety checks which were performed by the engineer on the gas appliances.

Under the law, you are also obligated to make sure that your pipework is well-maintained and safe – that’s why there are also records which contain information on the result of integrity inspections for pipework carried out by engineers, and whether or not the installation is guaranteed to be safe.

As you may already know, the inspections and checks performed on your gas appliances and flues should be done only by an engineer who is qualified, such as the Gas Safe Registered engineers from With proper inspections, you as a landlord can be sure about your property’s safety, and you and your tenants can all sleep well at night.

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